Sunfield Academy Group: Payroll across 3 states and 6 campuses — solved
How Sunfield group standardised payroll, reduced time by 70%, and eliminated penalties
in first year
vs previous bureau
Six campuses. Three states. Three different PAYE offices.
Sunfield's six campuses span multiple states with different PAYE filing requirements. Payroll was managed by an external bureau with no HR integration. Staff changes took 5 days to reflect.
Errors were common. New hires missed payslips, and leavers were sometimes paid after departure. There was no consolidated view of staff cost.
- Expensive external bureau with no HR integration
- New hires often missed their first payslip
- Leavers paid after departure due to lag
- No consolidated group payroll view
- Manual state-specific filing led to penalties
Payroll built into the HR module. No bureau. No lag.
The payroll module was configured for local statutory requirements. HR module integration meant contract changes automatically updated payroll records — no data re-entry.
The group dashboard gave the CFO a single view of total staff cost across all campuses with deep-drill capability.
"Running payroll in-house through EducaSphere was faster, cheaper, and more accurate from day one. We stopped paying penalties for bureau mistakes."
Payroll runs in hours. Not days.
The first in-house payroll run took 6 hours for all campuses — down from 4 days with the bureau. The group received zero penalties in the first year.